* * Renter’s Copy * *
Community Room Rules and Regulations
The Community Room has been designed for the enjoyment of our residents. Please treat
the furniture and equipment as if it is your own. Renter/Shareholder agrees to comply with
the Rules and Regulations set forth by the Board of Directors.
1. We, the Shareholders, are responsible for all expenses and maintenance. For that reason we ask that you help by cleaning-up after using the room and ensuring that
everything is turned off (kitchen area, lights, and Air Conditioner. The door to the room must be locked (top and bottom locks). The only rooms that are accessible for use are the community room and the bathrooms. The Board Room may not be used at any time.
2. The rental fee is $150.00 and will be added to the Shareholders
maintenance bill once the room is booked. Rental fees are subject to change at the discretion of the
Board of Directors.
3. Rental of the Community Room will be on a first come, first served basis. The Community Room is for the use of Shareholders and their guests, only if
accompanied by the renting Shareholder. The Board of Directors reserves the right to deny rental to any Shareholder based on the Board’s discretion. The Board also reserves the right to amend these Rules and regulations as appropriate.
4. The Shareholder renting the room is responsible for informing their guests of the High Meadow parking rules.
5. Smoking is not permitted in the room. There is no smoking allowed outside, within 20 feet of the buildings.
6. Nothing is to be adhered to the walls.
7. Persons under eighteen (18) years of age are not permitted to use the Community Room unless personally supervised by the renting Shareholder at all times.
8. The maximum number of guests may not exceed sixty (60) people.
9. Renter/Shareholder shall not use these premises for any unlawful purpose. The Shareholder renting the room is responsible for the conduct of his/her guests. Shareholder is responsible for the coming and going of guests and must see that
guests respect the rights of fellow Shareholders. No one is to allow guests to act in such a way as to unreasonably interfere with the comforts or conveniences of other residents.
10. If any Shareholder or guests cause damage to the Community Room or High Meadow Co-op property, the Shareholder will be held financially responsible for restoring the area(s). Any such costs will be added to the Shareholder’s maintenance charge.
11. Live music and excessive noise are prohibited at all times. The Shareholder is responsible to ensure noise of any kind is kept at a moderate level at all times and follows the Noise Rules of the High Meadow Rules and Regulations.
All music and loud noise must cease at 9:00 PM.
The room must be vacated by 10:00 PM.
12. Shareholders who put up signs, decorations or balloons inside and/or outside the Community Room are responsible for removing them after Community Room usage.
13. Shareholder agrees to clean-up the Community Room facilities and to remove all personal property immediately after the gathering: such as dishes, food, bottles, paper, decorations and trash of any description. Any extraordinary clean-up costs, inside and/or outside will be incurred by the Shareholder and added to the next maintenance bill. A vacuum, mop, dustpan and other cleaning products are provided to facilitate cleanup. Garbage must be properly disposed of in the dumpsters.
14. Access to the room will be arranged with the Community Room liaisons. The
Community Room must be left in clean condition by 9:00 AM the morning following the rental date. Keys must also be returned to the Maintenance Office mailbox/mail slot by 9 AM on the next day with the cleanup check-list. Lost keys will be charged back to the renting shareholder at a fee of $75.00 per key.
Indemnification Agreement.
The Renter/Shareholder agrees to indemnify, defend, and hold harmless High Meadow Cooperative No. 1, Inc., its Board of Directors, officers, and agents from and against any and all claims, liabilities, damages, losses, and expenses (including, but not limited to, property damage, personal injury, and wrongful death) arising out of or in connection with the use or occupancy
of the Community Room by the Shareholder and/or the Shareholder’s guests. The Shareholder further agrees to reimburse High Meadow Cooperative No. 1, Inc. for any costs, expenses, and reasonable attorney’s fees incurred in defending such
claims.
I hereby acknowledge that I have read and understand these rules and regulations
regarding the rental and use of the community room and agree to abide by them.